One-Click Invoice Software for NZ Businesses
Convert approved quotes to invoices instantly. Track payments, send automatic reminders, and get paid faster.
What is Paymate Invoice Software?
Paymate makes invoicing effortless for NZ small businesses. Once a customer approves your quote, convert it to an invoice with one click - no re-entering data, no formatting, no manual calculations. Everything transfers automatically.
Your invoices are professional, branded, and GST-compliant. Send them as PDFs or online links. Track when customers view them, send automatic payment reminders, and mark as paid when money arrives. All in one place.
Perfect for tradies, service businesses, and small B2B companies who need to invoice regularly but don't want expensive accounting software. Completely free.
Why Professional Invoicing Matters
Getting paid on time starts with clear, professional invoices
😰 The Problem
- •Re-type all quote details into invoice templates manually
- •Send invoices then forget to follow up on overdue payments
- •Have no idea if customers even received or opened your invoice
- •Awkward phone calls chasing late payments
- •Lost invoices in email threads or paper filing systems
- •Cash flow problems because you don't know who owes what
✅ The Solution
- ✓One-click conversion from quote - zero data entry
- ✓Automatic reminders sent before and after due dates
- ✓See exactly when customers view your invoice
- ✓Automated follow-ups - no awkward conversations
- ✓All invoices organized in one dashboard with search
- ✓Clear payment status dashboard - know your cash flow instantly
How to Invoice with Paymate
Quote Gets Approved
Customer approves your quote online. You receive instant email notification. Ready to invoice.
Convert to Invoice
Click "Convert to Invoice". All customer details, line items, and pricing transfer automatically. No re-entering anything.
Add Payment Terms
Set due date (e.g., "Due in 7 days"), payment methods, bank details, and deposit requirements. Add invoice-specific notes or instructions.
Send and Track
Email invoice as PDF or online link. Track when viewed. Automatic reminders sent. Mark as paid when money arrives. Done.
Invoice Features
One-Click Conversion
Quote → Invoice in seconds. All details transfer automatically. No duplicate work.
Payment Dashboard
See all invoices: sent, viewed, paid, overdue. Know your cash flow at a glance.
Automatic Reminders
Set it and forget it. Reminders sent automatically before and after due dates.
NZ GST Compliant
Automatic GST calculations in IRD-approved format. Tax-ready from day one.
Mobile Invoicing
Create and send invoices from your phone. Invoice on-site, get paid faster.
Deposit Tracking
Request deposits upfront. Track partial payments. See balance owing clearly.
Perfect For
🔨 Job-Based Billing
Complete the job, convert quote to invoice, get paid. Perfect for tradies billing per project.
🔁 Recurring Services
Monthly cleaning, lawn care, maintenance contracts. Create invoices for repeat customers easily.
💼 Milestone Billing
Invoice at project milestones. Request deposits upfront, final payment on completion.
Invoicing Questions
Can I create invoices without quotes?
Yes! You can create standalone invoices directly without a quote. Perfect for recurring services, simple billing, or when customers already know what they want. Just fill in the details and send.
How do I track invoice payments?
Your dashboard shows all invoices with their status: sent, viewed, paid, or overdue. Click any invoice to see full payment history, view dates, and send manual reminders. Mark as paid when money arrives in your account.
Can I send payment reminders automatically?
Yes! Set your reminder schedule (e.g., "3 days before due date" and "1 day after overdue"). Paymate sends professional, polite reminders automatically so you don't have to chase payments manually.
Can customers pay online?
Currently, invoices include your bank details for direct deposit or other payment methods you specify. Online payment integration (credit card, bank transfer) is coming soon based on user feedback.
Start Invoicing Professionally Today
Convert quotes to invoices instantly. Track payments. Get paid faster. Free.
Try Invoice Software FreeFree • No credit card • Ready in 5 minutes