Professional Quote Software for NZ Small Businesses
Create beautiful, branded quotes in under 5 minutes. Win more jobs with professional proposals that make you stand out.
What is Paymate Quote Software?
Paymate's quote software is a simple, professional tool designed specifically for NZ tradies and small businesses. Stop wasting time formatting Word documents or manually calculating prices. Create polished, branded quotes that make you look professional - even if you're a one-person operation.
Every quote includes your logo, brand colors, business details, and GST calculations automatically. Your customers receive a beautiful PDF or online link where they can approve with one click. No more chasing down signatures or lost email threads.
Best of all? It's completely free. No trial periods, no credit card required, no hidden fees. Just professional quotes that help you win more work.
Why Professional Quotes Matter
The difference between winning the job and losing to a competitor often comes down to your quote
😰 The Problem
- •Spend 20-30 minutes formatting each quote in Word or Excel
- •Manually calculate GST and totals (and sometimes get it wrong)
- •Send messy PDFs that look unprofessional compared to competitors
- •Customers don't respond because they lost your email in their inbox
- •Lose jobs to competitors who send quotes faster and look more established
- •No way to track if customers even opened your quote
✅ The Solution
- ✓Create fully branded quotes in under 5 minutes
- ✓Automatic GST calculation - always accurate, always compliant
- ✓Professional PDFs with your logo and colors on every page
- ✓Online approval links - customers approve with one click
- ✓Look as established as the big companies (even if you're just starting out)
- ✓See when customers view your quote - know when to follow up
How to Create Professional Quotes
Four simple steps to send professional quotes that win jobs
Add Customer Details
Enter your customer's name, email, phone, and address. Or select from your existing customer database. Paymate remembers repeat customers so you don't have to type the same details twice.
Add Line Items
List your products or services with descriptions, quantities, and unit prices. GST is calculated automatically as you type. Add as many line items as you need - Paymate handles the math.
Review and Customize
Add optional notes, terms and conditions, or payment instructions. Your logo, brand colors, and business details are applied automatically. Preview exactly what your customer will see.
Send to Customer
Click "Send" to email the quote as a professional PDF, or share a secure online link. Customers can approve with one click. You'll get notified instantly when they view it or approve.
Key Benefits
5x Faster
Create quotes in under 5 minutes vs 20-30 minutes with Word. Save hours every week.
Always Branded
Your logo, colors, and business details on every quote. Look professional automatically.
Zero Math Errors
Automatic GST calculations. Never send a quote with wrong totals again.
Mobile Friendly
Create quotes on-site from your phone or tablet. Works anywhere you have internet.
Track Views
Know when customers open your quote. Follow up at the perfect time.
One-Click Approval
Customers approve online instantly. No printing, signing, or scanning required.
Perfect For These NZ Businesses
🔧 Tradies
Plumbers, electricians, builders, roofers, HVAC techs
Create quotes on-site, email them instantly, track approvals. Perfect for job-based pricing.
🏡 Service Businesses
Cleaners, landscapers, painters, handymen
Send professional quotes for recurring services or one-off jobs. Build trust with polished proposals.
💼 Small B2B
Consultants, agencies, freelancers, contractors
Professional proposals that match your brand. Convert more prospects with polished quotes.
Frequently Asked Questions
Can I customize my quote template?
Yes! Upload your logo, set your brand colors, and customize your business details during signup. Every quote automatically reflects your professional brand. You can update your branding anytime in settings.
How do customers approve quotes?
Customers receive a link to view and approve the quote online. They can approve with one click, ask questions via comments, or decline. You get notified instantly via email when they take action. No printing, signing, or scanning required.
Can I save quotes as templates?
Yes! If you offer common service packages (like "Standard Kitchen Reno" or "Full House Cleaning"), save them as templates. Next time, just select the template and adjust quantities - no retyping the same items every time.
Is GST included in quotes?
Absolutely. GST is calculated automatically and displayed in IRD-compliant format. Your quotes show the subtotal, GST amount (15%), and total clearly. Perfect for your tax records and customer transparency.
Start Creating Professional Quotes Today
Join hundreds of NZ businesses sending branded quotes that win jobs. Free.
Try Quote Software FreeFree • No credit card • Ready in 5 minutes